Policy 1: EdTech Society Committee Structure and Functions
The committees will be responsible for carrying out the strategic goals of the EdTech Society. They will work closely with the Executive Committee to ensure that the organization is meeting its goals. Additionally, they will report back to the Executive Committee on their progress and make recommendations for future action.
The formation of a new committee and its functions will vary depending on the specific needs of the society. A document outlining the need for the new committee will be presented to the EC committee during a monthly meeting. The EC committee will then discuss and vote on whether to proceed with forming the new committee. A majority vote is required for approval.
General Structure of the Committee
- General Structure of the Committee Each committee will be tasked with a minimum of two goals.
- One member of the Executive Committee must be part of each committee.
- The EC member will identify the chair and a minimum of three other members for the committee from the current active membership.
- The Executive Committee will approve the committee chair and members.
- The term of the chair and the members will be for two years, with a calendar year running from April to March.
- Once a year, each committee chair will submit an annual report to the Executive Committee, along with a plan for the following year.
- Each committee’s report will be included in the EdTech Society’s annual report, “Looking Back and Looking Forward.”
- The chair will present the highlights of the report on the annual day, April 27th.
- EdTech Society members can participate in only one committee as a member or chair.
- Each committee will receive an annual budget to achieve its goals.
Eligibility Criteria for EdTech Society Committee Chair
- A member of the EdTech Society in good standing.
- Holding a leadership position (HOD, Dean, Vice Chancellor, CEO, COO, CFO, Director) in any institution.
- Prior experience in committee leadership roles are recommended
- Prior experience in policy think tanks is also desirable.
- Must be recommended by an executive committee member.
Policy 2: Training and FDP requests from external organizations
EdTech Society recognises the need to train the human resources and enhance their capabilities in order to achieve their individual as well as organizational goals, vision and mission. EdTech Society, therefore ensures to offer relevant, contemporary training programs to all external organizations mentioned in the Scope to meet the current and future needs of the organizations.
Purpose
The purpose of this policy is to ensure that training opportunities are provided in a fair and transparent manner. This policy document aims to establish a framework for providing training and development to external organizations (academia, industry, government and NGOs) by EdTech Society. The policy outlines the scope, types of training offered, eligibility criteria, and the training request process.
Scope
This policy applies to all external organizations including academia (schools and higher education institutions), industry, government and NGOs.
Definitions
Term | Definition |
Host institution | The institution that hosts the training program and offers its infrastructure facilities for the same. In case it is different from the External Organisation, the Host institution and External Organisation will work in tandem with each other for the smooth conduct of the training program. EdTech Society will not be party to any discussion between Host institution and External Organisation in this case. |
External Organization | Any Organization that requests for a training program to be conducted for the capacity building of their resource persons. This includes Academic Institutions (Universities, Colleges and schools), Industry, Government, NGOs and any other suitable organizations which may benefit from training programs offered by EdTech Society. |
Offline mode | The participants attend the sessions of the resource persons in-person on the campus of External Organisation/Host institution as may be the case. |
Online mode | The participants attend the sessions of the resource persons via online mode using a pre decided virtual conferencing platform. |
Hybrid mode | Some participants will attend the training program in online mode while some will attend in the offline mode simultaneously. The resource persons can take the sessions in the online/offline mode. |
Contact sessions | The sessions are conducted in offline mode at a pre-decided interval between Online training programs. |
Liaison Representative | The Person who will be responsible for coordination for smooth conduct of the Program. There will be One Liaison Representative (designated) each from Host Institution/External Organisation and EdTech Society. They will act in cooperation for the smooth conduct of the program. |
Types of Training Programs
EdTech Society offers three major types of trainings for organizations:
- Online: The participants attend the sessions of the resource persons via online mode using a pre decided virtual conferencing platform. The resource persons deliver the sessions online. In this type, both- resource persons and participants are synchronously online.
- Offline: The participants and the resource persons will participate in the training program in-person at the campus of the host institute.
- Hybrid: In this mode of the training program, a certain group of participants will attend the training program in-person at the campus of the host institute while another group of participants will be attending the same program, simultaneously in the online mode. The program will be synchronous and sessions will be live-streamed from the host-institution.
Topics for Training Programs
Ed Tech society offers training in the following areas/ topics. The list is not exhaustive and solicitation of new topics are welcome.
- Innovative pedagogies
- Evidence based Active learning strategies
- Outcome Based Education
- Instructional Design
- Experiential learning
- Team Based Learning (TBL)
- Educational technology
- Educational Technology Integration
- Research in Educational Technology
- TPACK
- Problem based Technology integrated pedagogy
- Social Learning
- eContent development
- Creation of Learner-Centric eContent
- Open Education and Creative Commons
- Development of e-content
- Innovative Assessments:
- Formative and Summative assessments
- Alternative assessments
- Online tools/ strategies for assessments
- Any other category/ topics that can be added to the cohort of Educational Technology
Eligibility
Any organization (as defined in this policy), with minimum 25 participants and a clear objective based on needs analysis is eligible to request for a training program. The request should be made at least 4 weeks in advance.
Modes and Duration of Training Programs
EdTech Society offers training programs that include hands-on activities as an essential component of all training programs. These programs are usually conducted for the following duration:
- 2 working days
- 3 working days
- 5 working days (One week)
- 10 working days (Two weeks)
- 15 working days (Three weeks)
All these programs can be offered in Offline, Online and Hybrid mode. Additionally, Institutes may request for a customized FDP in Offline/ Online/ Blended/Hybrid mode. It is advised that institutions conduct a needs analysis to identify required areas for capacity building. This would enable the institution and EdTech Society to reach a consensual agreement on the rigor and the duration of the desired training program.
Procedure to Request Training
The external organization should submit a request using the following online application form. The request should include the following information:
- The type of training (online/face to face) that is being requested
- Rationale for the required training
- Need analysis of the training
- Entry survey that specifically identifies the pre-entry level of the participants
- The expected benefits of the training
* On the basis of the data of the need analysis and the pre-entry level survey, the EdTech Society will curate the training program.
Decision regarding the requests
The Training and Development Committee will review all requests and make a decision based on the following criteria:
- Proposed Dates
- Location
- Budget
- Availability of resource persons
Course fees
The training program, also called as course, can be conducted in three modes as of now- Online, Offline and Hybrid. All three modes involve synchronous participation. The details are:
- There would be 4 sessions per day- 2 sessions before lunch and after lunch respectively.
- The duration of each session would be 90 minutes (One and Half hrs).
- INR 12000 per day + GST as applicable
- These charges are the same for all modes of training programs.
- These charges are for a group of 25 participants. For including more participants, the cost can be worked out on a pro-rata basis (equivalent to INR 1500/ person/ day + GST).
- The course fee includes the academic fees for the course, course material and certification. No additional honorarium for resource persons is expected.
- The course fees do not include Travel expenses , accommodation and local hospitality of resource persons will be borne by the host institution in case of Offline sessions. Travel Expenses: Air fare/ 1AC train charges and actual taxi fare for local conveyance.
- The availability of the hardware and infrastructure will be borne by the Host institution.
- In case, the host institute is compelled to cancel the program due to any reason, the host institution will be liable to pay 10% of the total cost of the program to EdTech Society as administrative expenses.
Certification
Participants satisfying the criterion below will receive a Certificate of Participation jointly from the EdTech Society and the Host institution. As per the rules of attendance laid by the regulatory bodies, a minimum attendance of 75% is mandatory for obtaining certification. Participants have to give prior intimation of their absence for valid reasons such as medical reasons to the course coordinator.
- 100% attendance during the sessions
- Submission of all feedbacks
Liaison Representative (LR):
The Host Institute will appoint liaison representatives (LR). This representative will take charge of all interactions between the personnel at host institution/External Organisation/ Resource Persons at their respective ends. The role of the representative is to act as a coordinator for these training programs. The responsibilities include but not limited to:
- Arrangements including the hardware, software requirements, attendance, certificate generation and any other requirements
- Arrangements of lodging/ boarding/ collection of required material for reimbursement for resource persons and participants wherever required
- Need Analysis
- Complete coordination to ensure smooth functioning of the training program.
Host Institute:
Name:
Designition:
Email ID:
Mobile:
For more information, please refer to the policy document here.
Request Procedure
The External Organisation may follow this process flow to request training.
Policy 3: EdTech Society Certified Trainers and SOP for Training
Introduction
This policy outlines the requirements and procedures that make an individual qualified to deliver EdTech Society certified training. Our goal is to ensure high-quality, effective professional development experiences for educators seeking to integrate educational technology and evidence based pedagogy into their practice.
Trainer Eligibility
- Must be a member of EdTech Society with good standing.
- Hold a minimum of a Master’s degree in Education, Instructional Technology, or a related field.
- Possess a minimum of 3 years of experience in designing and delivering effective professional development programs for educators. OR a minimum of 3 years’ experience in the topic that the trainer is expected to deliver training on.
- Possess excellent communication, presentation, and facilitation skills.
Certification Process:
- The trainer must be recommended by one of the EC members or the committee chair.
- Trainers must submit a detailed training proposal for review by the EdTech Society Certification Committee.
- The proposal will be evaluated based on content, pedagogy, assessment methods, and alignment with EdTech Society goals.
- Upon approval, the trainer will be authorized to become a resource person to deliver training on the selected topic.
EdTech Society may ask the individuals to meet one or more of the following requirements
- Submit a portfolio showcasing relevant experience, qualifications, and EdTech expertise.
- Successfully complete an EdTech Society Trainer Certification Program, which may include adult learning principles, instructional design, assessment, and effective delivery methods.
Trainer Responsibilities
Maintain Expertise:
- Trainers must stay current with the latest advancements in educational technology and pedagogy.
Course Content:
- Training programs should be aligned with the EdTech Society’s Goals
- Content should be research-based, practical, and address the specific needs of the target audience.
Delivery:
- The trainer is expected to communicate the target audience and the prerequisites of the training, in advance.
- The trainer is expected to communicate the title and the list of learning objectives of the training in advance.
- It is desirable (not mandatory) that the trainer suggests, in advance, how to assess the effectiveness of the training that they propose to deliver.
- 4. Trainers communicate in advance the specific data they intend to collect from or about the target learners, as well as their intended use of this data. The collection and utilization of data must align with ETSy’s data policy.
- Trainers are expected to deliver engaging and interactive training sessions that utilize a variety of instructional methods.
- They should foster a collaborative learning environment where participants can actively participate and ask questions.
Assessment:
- Trainers must develop and implement assessments to measure participant learning and program effectiveness.
Ethics and Professionalism:
- Trainers must uphold the highest ethical standards and maintain a professional demeanor during all interactions with participants.
Ownership of the content
The content of the training sessions, including session recordings will be owned by EdTech Society and released under a CC BY license.
Ethics of AI – Policy
General Data Protection Regulation (GDPR)
Recognition
EdTech Society certified trainers will be listed on the EdTech Society website and other promotional materials.
Monitoring and Evaluation
EdTech Society will conduct periodic reviews of certified trainers and their training programs. This may involve reviewing course materials, observing training sessions, and collecting feedback from participants.
For more information, please refer to the policy document here.
Policy 4: EdTech Society Institutional Memberships
The EdTech Society offers institutional memberships to organizations dedicated to improving education through technology.
This includes:
- Schools (K-12 and higher education)
- Universities and colleges
- Educational non-profit organizations
- Education-focused government agencies
- For-profit companies developing or providing educational technology solutions
All the benefits of Regular Members and:
- Institutional members receive a range of benefits to support their EdTech initiatives, including: Discounted rates for professional development workshops and conferences
- Access to exclusive online resources and member forums
- Networking opportunities with other EdTech leaders and organizations
- Eligibility to submit proposals for EdTech Society grants
- Opportunity to showcase their work at Society events
- Opportunity for Institutions to collaborate with other institutions.
- Opportunity to present or host any/one of the EdTech Society events like MasterClass/…/
Application Process
Institutions interested in joining the EdTech Society can apply online by submitting the following information:
- Name and type of organization Contact information (including website)
- Programs/courses conducted in Institutes
- Brief description of the organization’s mission and EdTech focus areas
- Selection of the desired membership level ( Platinum,Diamond,Gold and Silver)
- Number of Teaching Faculty/employees available
Details | Platinum | Diamond | Gold | Silver |
Duration of the membership | 5 years | 4 years | 3 years | 2 years |
Benefits | Membership fee concession (25%) | Membership fee concession (20%) | Membership fee concession (15%) | Membership fee concession (10%) |
Collaborative opportunities | Conference collaborator with regional IIT | Workshop / Seminar collaborator with IIT | IIT Faculty will conduct workshop / FDP at the member Institute | Can attend Ed Tech workshop at IIT at a nominal cost |
Institutional Membership Fee:
Faculty / Employee Strength in Institute / Organization | Subscription Fee |
25 members | 18,750 + 18% GST (per year) |
50 members | 35,000 + 18% GST (per year) |
>50 and <101 members | 52,500 + 18 % GST (per year) |
>100 members upto 500 members | 1,40,000 + 18% GST (per year) |
>500 members | 3,75,000 + 18% GST (per year) |
EdTech Society reserves the right to modify the subscription fee with reasonable notice to member institutions.
The EdTech Society Executive Committee will review applications and make final membership decisions based on the eligibility criteria and the alignment of the organization’s mission with the Society’s goals.
Review and Renewal
Institutional memberships will be reviewed annually (from June to May) Members in good standing will be invited to renew their membership for the following year. The EdTech Society reserves the right to revoke membership for non-payment of dues or activities that contradict the Society’s mission.
For more information, please refer to the policy document here.
Policy 5: EdTech Society Internship Policy
The EdTech Society offers diverse internship opportunities to both seekers and providers within the field of education technology, divided into two distinct categories. Type A internships are provided directly by the EdTech Society and cater to students and recent graduates seeking hands-on experience in projects involving research and development, content creation, programmatic support, and other relevant areas within the society’s operations. These opportunities allow interns to apply their knowledge directly and gain practical experience and exposure. In contrast, Type B internships are facilitated by the EdTech Society but are offered by external entities such as industries, academic entities, NGOs, research labs and others. This arrangement connects students with a broader range of opportunities in the field, allowing them to engage in varied and potentially larger-scale projects outside the society’s direct control. Both internship types are designed to foster growth, collaboration, and innovation in education technology, aiming to develop skills and provide meaningful professional experiences. Additionally, the EdTech Society is committed to fostering the next generation of education technology leaders, emphasizing the importance of these internships in building a platform for the future.
A. Internships Provided by EdTech Society
Areas of Internships
The EdTech Society offers a variety of internship opportunities throughout the year, these may include:
- Research and Development: Supporting research initiatives related to emerging EdTech trends, best practices, and policy.
- Content Creation: Contributing to the development of educational resources for the Society website and member forums.
- Operational Support: Assisting with event planning, logistics, and communications for Society conferences and workshops.
- Marketing and Outreach: Assisting with social media management, member recruitment, and promotional activities.
- Other Relevant Project Work
Benefits of Internship
EdTech Society interns will gain valuable experience through:
- Practical application of knowledge in a real-world EdTech environment.
- Interaction with leaders and experts from industry and academia
- Networking opportunities with EdTech professionals and organizations.
- Skill development in areas relevant to their field of study (e.g., research, communication, project management, technology)
Eligibility
Internship opportunities at the EdTech Society are open to:
- Currently enrolled undergraduate or graduate students who are interested in or actively involved in EdTech projects.
- Recent graduates (within the past year) from undergraduate or graduate programs, pursuing careers in EdTech or relevant fields.
Application Process
- Students interested in applying for an EdTech Society internship should visit our website at [Sample: Ongoing Projects of Learning Analytics and Learning Processes Group] for current openings and application instructions.
- The application process requires you to submit an email with your resume or CV and a statement of purpose (under 200 words) outlining your interest in EdTech and the Society’s mission. Please write to internshipedtech@gmail.com and cc info@etsociety.org. Please mention “Application for EdTech Internship” in the subject line.
Selection Process
- The selection procedure consists of preliminary screening of applications, followed by an interview / test.
Mode of Internships:
- Internships can be conducted in different modes based on project requirements: online, hybrid, or offline. Details regarding the mode of internship will be communicated upon acceptance into the internship.
Supervision and Evaluation
- Interns will be assigned a primary supervisor within the Society who will provide guidance, feedback, and ongoing support throughout the internship. Regular performance evaluations will be conducted to ensure interns are meeting expectations and achieving their learning objectives.
Certificate:
- Certificates will be issued upon successful completion of the internship.
Compensations for Internships:
- Internship compensation varies depending on the project’s nature. For funded projects, an honorarium may be provided based on your contribution. Specific details will be provided upon acceptance into the internship.
The EdTech Society is committed to building a diverse and inclusive internship program. We encourage applications from students of all backgrounds and experiences who are passionate about making a positive impact on education through technology.
B. Internships Facilitated by EdTech Society
Guidelines for the Internship Providers
Internship providers (Who can provide the internship?)
Internship providers may include various entities such as industries, NGOs, government organizations, micro/small/medium enterprises, institutes, institute faculties, consultants, research labs, and registered individuals engaged in relevant projects.
How to offer the internship?
Please include a comprehensive job description specifying the internship type, number of interns required, duration, mode of execution, compensation, policies, and guidelines.
To offer an internship, please send us an email, that should include a comprehensive job description detailing the following:
- Project description
- Type of internship (Paid/Unpaid, Full/Part-Time Internships, Project-Based, Research, etc.), Number of interns required (Individual/Group)
- Duration of the internship
- Mode of execution (e.g., remote, in-person)
- Compensation details
- Relevant policies and guidelines
Please write to internshipedtech@gmail.com and cc info@etsociety.org, and mention “Offering EdTech Internship“ in the subject line.
Guidelines for the Internship Seekers
Eligibility
- Internship opportunities facilitated by the EdTech Society are open to currently enrolled undergraduate or graduate students interested in or actively engaged in EdTech projects or projects offered by internship providers.
- Recent graduates (within the past academic year) pursuing careers in relevant fields are also eligible to apply.
Benefits of Internship
EdTech Society interns will gain valuable experience, including:
- Practical application of knowledge in a real-world EdTech environment.
- Exposure to industry leaders and experts.
- Networking opportunities with EdTech professionals and organizations.
- Skill development in areas relevant to their field of study (e.g., research, communication, project management, technology, etc.).
Application Process
- Students interested in applying for an EdTech Society internship should visit our website at [Sample: Ongoing Projects of Learning Analytics and Learning Processes Group] for current openings and application instructions.
- The application process requires you to submit an email with your resume or CV and a statement of purpose (under 200 words) outlining your interest in EdTech and the Society’s mission. Please write to internshipedtech@gmail.com and cc info@etsociety.org. Please mention “Application for EdTech Internship” in the subject line.
Selection Process
- The selection procedure consists of preliminary screening of applications, followed by an interview / test.
Mode of Internships:
- Internships can be conducted in different modes based on project requirements: online, hybrid, or offline. Details regarding the mode of internship will be communicated upon acceptance into the internship.
Supervision and Evaluation
- The supervision and evaluation will be done by the internship provider. Regular performance evaluations will be conducted to ensure interns are meeting expectations and achieving their learning objectives.
Compensations for Internships:
- Internship compensation varies depending on the project’s nature. For funded projects, an honorarium may be provided based on your contribution. Specific details will be provided upon acceptance into the internship.
Certificate:
- Certificates will be issued upon successful completion of the internship.
The EdTech Society is committed to building a diverse and inclusive internship program. We encourage applications from students of all backgrounds and experiences who are passionate about making a positive impact on education through technology.
